Work Distribution
Statute 414. Responsibilities of the Head of the University Department/ Principal:
Subject to the supervision and general control of the University/Governing Body, the Head of the University Department/Principal as an administrative and academic Head of the University Department/College shall be responsible for:
(a) Academic growth of the University Department/College.
(b) Participation in the teaching work, research, and training programmes of the University Department/College.
(c) Assisting in planning and implementation of academic programmes such as orientation courses, seminars, in service and other training programmes organised by the University Department/College, for academic competence of the Faculty Members.
(d) Admission of students and maintenance of discipline of the University Department/College.
(e) Management of University Department Library/College Libraries, Laboratory, Gymkhana and Hostels, if any.
(f) Receipts, expenditures and maintenance of accounts and submission of quarterly statement of accounts to the Management and to the Local Managing Committee.
(g) Observance of provisions of Accounts Code.
(h) Correspondence relating to the administration of the University Department/ College.
(i) Administration and supervision of curricular, co-curricular/extra-curricular or extramural activities, and welfare of the University Department/College, and maintenance of records.
(j) Observance of the Act, Statutes, Ordinances, Regulations, Rules and other Orders issued thereunder from time to time.
(k) Supervision of University Department/College and University Examinations, setting of question papers, for the University Department/ College and University Examinations, moderation and assessment of answer papers and such other work pertaining to the Examinations as assigned.
(l) Assessing reports of teachers and maintenance of Service Books.
(m) Any other work relating to the University Department/College as may be assigned to him by the Competent Authority from time to time.
1. Statute 413 (B) (4) came into force w.e.f. 24.02.1984.
2. Statute 414 came into force w.e.f. 23.12.1981.
(n) Assessing reports of members of the non-teaching staff, maintenance of their Service Books and looking after the general welfare of the non-teaching staff.
(o) Observance and implementation of directives issued by Government, authorities viz. Director of Education / Higher Education / University and other concerned authorities.
(p) Safe-guard the interests of teachers/non-teaching staff members and the Management.
(q) Timely submission of information/returns to different authorities viz. Government/University/University Grants Commission/Management etc. especially regarding Accounts matters.
Post: Registrar
Work Distribution
1.Over all controlling of non-teaching staff in the college.
2.Staff approval work & affiliation work.
3.Distribution workload of non-teaching staff.
4.Attend meetings arranged by Principal.
5.Issue notices for staff.
6.Send letters and information to Gokhale Education Society, Govt. of Maharashtra, Jt. D.E., Pune and other offices.
7.Court cases.
8.Maintain the muster of teaching and non-teaching &up dating of leave record all Teaching and Non-teaching staff.
9.Receive leave applications of teaching & non-teaching staff & verify.
10.All other works assigned by the higher authorities as per requirements.
Post :Office Superintendent
Work Distribution
1.Staff approval work.
2.Affiliation work.
3.To maintain the statistical information.
4.Collect data and information from staff for sending information to Gokhale Education Society office, Jt. D.E. Pune, University of Pune and other offices.
5.Collect work load from teachers and submit the information to Gokhale Education Society and various offices.
6.Maintain the muster of teaching and non-teaching & record of leave of all Teaching and Non-teaching staff.
7.Receive and verification of Leave applications of all teaching & non-teaching staff.
8.All other works assigned by the higher authorities as per requirements.
Post :Junior Clerk
Work Distribution
1.To look after the admission work of under graduate Arts faculty work (from admission to result), BA., B.Lib., M.Lib., MA-MCJ Etc.
2.To maintain the admission register.
3.To maintain university and college results (year-wise).
4.To prepare provide information of students sex wise, caste wise and community wise and subject wise and prepare results break up.
5.To arrange and preserve record of old and recent admission forms, results & documents.
6.To issue T.C. & various certificates to students.
All other works assigned by the higher authorities as per requirements.
Post :Junior Clerk
Work Distribution
1.To look after the statistical information all various offices (University of Pune, BCUD, UGC, Govt. etc.)
2.To prepare provide information of workload, A2G.
3.To arrange and preserve record of old and recent statistical documents.
4.To issue T.C. & various certificates to students.
5.All other works assigned by the higher authorities as per requirements.
Post :Stenographer
Work Distribution
1.To type all typing work of Office (English, Marathi, Hindi).
2.To type all correspondence as per requirements.
3.To type all typing work of V.P. as per requirements.
4.To type of question papers College and University examinations.
5.To conduct the examinations as per directions of principal.
6.All any other work assigned by the higher authorities as per requirements.
Post : Senior Clerk
Work Distribution
1.To obtain required details for preparing pension papers of all teaching and non-teaching staff and forward the pension cases to the Govt. Authorities.
2.To prepare and forward P.F. loan applications and P.F. withdrawal forms of all staff as per requirements to Jt. D.E. Pune.
3.To prepare and submit medical reimbursement proposals to Jt. D.E., Pune.
4.To maintain muster, leave records & personal files of all teaching & non-teaching staff.
5.To prepare and issue P.F. slips to all staff. To maintain services books of all teaching and non-teaching staff with updated entries & ML, EL etc.
6.To maintain and preserve pay fixation papers and its difference papers.
7.To preserve all required record of service books.
8.All other necessary work assigned by the authorities.
Post : Head Clerk
Work Distribution
1.To prepare salary budget & salary bills of all staff and send it to Jt. Director, Higher Education, Pune Region, Pune & Bank for crediting the staff savings A/c’s.
2.To remit all deduction from salary to respective authorities within the time and to maintain its record.
3.To prepare arrears bills of all related staff and credit the arrears to bank.
4.To prepare the statistical information regarding salary workshops, workload and A to G statements etc. & submit the same to Govt. authorities in time.
5.To prepare Sr. Scale / Selection grade proposals and attend its workshops as per requirements.
6.To issue salary slips to all staff for every month.
7.To attend auditors for salary and non-salary grant audit work and all audits.
8.University examination accounts, prepare submission to University of Pune.
9.To verify the bills of the various dept. and cont. exp.
10.Any other work assigned by the authorities as per requirements.
Post : Jr. Clerk / Cashier
Work Distribution
1.To receive fees from students and to record it properly and to maintain its yearwise record.
2.To make all payments to students college staff and others.
3.To make payments of B.C. Scholarships and other scholarships in time.
4.To recover dues and advances from staff and students.
5.To maintain reports of daily cash balance in hand.
6.To deposit cheques in Bank.
7.To make payments of University examination fee, enrollment, eligibility and other fees to University of Pune and payments to other parties.
8.To attend all types of Audits.
9.Any other work assigned by the seniors.
Post : Senior Clerk
Work Distribution
1.To look after the admission work of under graduate Science faculty work (from admission to result).
2.To maintain the admission register.
3.To maintain university and college results (year-wise).
4.To conduct college and university examinations of the concerned classes.
5.To prepare provide information of students sex wise, caste wise and community wise and subject wise and prepare results break up every year.
6.To arrange and preserve record of old and recent admission forms, results & documents.
7.To issue T.C. & various certificates to students.
8.Type all related letters and information related to concerned classes.
9.All other works assigned by the higher authorities as per requirements.
Post : Senior Clerk
Work Distribution
1.To write Cash Books of all units daily and make posting in to Ledger and preserve the record and to arrange it year-wise.
2.To prepare Receipts and Payments Statements monthly or as per requirements and maintain its record.
3.To maintain and preserve the voucher files and arrange it yearwise.
4.To maintain Bank Pass Books/ Bank statements and to reconcil it periodically.
5.To attend all audits and explain the Queries to auditors.
6.To maintain the Dead Stock registers of all units and reconcil it with the Ledgers and account books.
7.Make payments of various bills to various parties by verification.
8.To prepare Budged of next year & Audited statements for submitting to Jt. D.E.Pune and other authorities as per requirements.
9.To prepare budget estimates of all units as per requirements of G.E. Society & other authorities.
10.To provide statistical information regarding A/c for submitting to Govt. and other authorities.
11.All other works assigned by the higher authorities as per requirements.
Post :Junior Clerk
Work Distribution
1.To look after the admission work of post graduate Arts & Science faculty work (from admission to result).
2.To maintain the admission register.
3.To maintain university and college results (year-wise).
4.To conduct college and university examinations of the concerned classes.
5.To prepare provide information of students sex wise, caste wise and community wise and subject wise and prepare results break up every year.
6.To arrange and preserve record of old and recent admission forms, results & documents.
7.To issue T.C. & various certificates to students.
8.Type all related letters and information related to concerned classes.
9.All other works assigned by the higher authorities as per requirements.
Post :Junior Clerk
Work Distribution
1.To look after the work of SC/ST/OBC/NT/SBC& EBC Scholarships and Freeships Arts & Science faculty student & maintain its record.
2.To maintain the SC/ST/OBC/SBC & EBC Scholarships and Freeships Arts & Science register and to arrange it yearwise.
3.To prepare & provide statistical information of SC/ST/OBC/ NT/SBC & EBC Scholarships and Freeships for students.
4.Type all related letters and information relating to SC/ST/OBC/SBC & EBC Scholarships and Freeships of Arts & Science faculty and to maintain it.
5.Attend Div. Social Welfare office meetings.
6.All other works assigned by the higher authorities as per requirements.
Post :Junior Clerk
Work Distribution
1.To assist (Head Clerk) during office work.
2.To look purchase committee work.
3.To maintain the vendor list.
4.To maintain the income tax documents.
5.Any other work assigned by the seniors.
Post : Attendant
Work Distribution
1.To maintain F.Y.B.A.,F.Y.B.Sc.,F.Y.B.Sc.-Bio technology ,F.Y.B.Sc.-Computer Science Result .
2.To preserve the present and past record of U.G.Results
3.To assist C.E.O. for the maintaining of Result of U.G.Courses..
4.To send college SMS to college staff regarding academic & administration requirement from Teaching and Non Teaching staff and to college students also.
5.Online admission form inward work..
6.All any other work assigned by the higher authorities as per requirements.
Post : Attendant
Work Distribution
1.To maintain inward and outward register.
2.To preserve the present and past record relating to dispatch.
3.To assist O.S. for the maintaining of leave record (teaching & non-teaching staff).
4.Attend inquiry counter & phones of colleges.
5.All any other work assigned by the higher authorities as per requirements.